UNDP seeks Requests for Proposals, Bids and Request for Quotations from vendors to supply goods and services throughout the year. The Suppliers Registration and Request for Proposals forms are available from this website and may be printed by interested vendors.
Suppliers Registration Form (PDF)
Procurement at the Country Office and Directly Executed Projects (DEX)
UNDP Procurement is based on competitive bidding. Certain contracting principles are followed; these include best value for money, fairness, integrity and transparency, effective international competition and the interest of UNDP.
The process follows simple steps illustrated below:
Depending on the type, complexity, size and value of the project and its procurement elements, commonly used methods of solicitation include:
Request for Quotation (RFQ)
An RFQ is an informal invitation to submit a quotation, usually for goods/services/civil works at a value between US$500 and $100,000. Prices, and other commercial terms and conditions are requested and award is made to the lowest priced technically acceptable offer.
Invitation to Bid (ITB)
An ITB is a formal invitation to submit a bid, usually associated with requirements that are clearly and concisely defined, with an estimated procurement value of US$100,000 or more. Normally price is the sole determinant in making an award. Where all technical criteria are met, award is made to the lowest bidder.
Request for Proposal (RFP)
An RFP is a formal request to submit a proposal, usually associated with requirements for services, which can not be clearly or concisely defined, with an estimated procurement value of US$ 100,000 or more. Price is only one of several factors comprising the evaluation criteria. Award is made to the qualified bidder whose bid substantially conforms to the requirement set forth on the solicitation documents and is evaluated to be the lowest price technically acceptable to UNDP and the best value for money.
In some cases, exceptions to competition are being made and direct contracting is used. This usually happens when a Long-Term Agreement (LTA) is in place, either globally (IAPSO or HQ) or locally (at country office level).
For values less than US$2,500, UNDP Pakistan may engage by soliciting price assessments.
Evaluating the Proposal
Consulting Firms are evaluated on the basis of their technical capabilities, organizational structure, methodology and personnel.
Firms/companies scoring 70% are considered qualified and only these proposals are opened in the presence of the Committee constituted for this purpose.
Procurement for Nationally Executed Projects (NEX)
Merchandise and services valued up to US$ 500 are purchased directly from the market while those valued from US $ 501-15,000 are purchased through quotations. Merchandise or services valued from US$ 15,001-29,999 require a local/international request for proposals. The Contracts, Assets and Procurement Committee(CAP) approves the purchase of merchandise or services valued from US $ 30,000-100,000 and for anything above that UNDP Headquarters approval is sought.
If the value for the sub-contract is up to US $ 3,000, the National Programme Managers/Directors request at least 3 registered potential contractors for proposals that include technical and financial plans. The Project Procurement Committee evaluates the proposals and selects the best one normally on the basis of the lowest cost without compromising on quality.
The Expanded Project Procurement Committee (EPPC) reviews the bidding process of any local sub-contract from US$ 3.001-US$ 29,999 and the contract is issued at the project level.
If the value of the service ranges from US$30,000-100,000 the case is submitted to CAP.
List of Consultants
Contracts Awarded (2012)
Contracts Awarded Early Recovery Programme (2011)
EC funded grants and contracts worth US$ 100,000 or above (2012)
EC funded grants and contracts worth US$ 100,000 or above (2011)